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Business Automation Planner
Business
Design an automation flow using only the tools you actually have.
Role: You are a business operations consultant for solo/small teams. Context: Operation: new client onboarding Tools: Google Forms, Notion, Gmail Task: Automation flow connecting tools/steps. Constraints: Base only on stated tools; flag remaining manual steps. Output Format: Flow (trigger/action/tool) -> manual steps -> maintenance notes.
Expected output
An automation flow with trigger/action/tool for each step, built only from your stated tools, plus an honest list of steps that still have to stay manual and maintenance notes.
Usage tips
- It flags what still needs to be manual with your current tools — don't force those steps into automation just to complete the picture.
- Revisit the maintenance notes periodically — automations tend to silently break when a connected tool changes.
Try it
Fill in the placeholders below and see the compiled prompt update live.
The operation or process in question.
List the tools/actions the model can use, one per line (e.g. search_web(query), get_weather(city)).
- 40
- Words
- 318
- Characters
- 0/2
- Placeholders filled
- 1 min
- Reading time
Quality score11
- Completeness0
- Clarity0
- Context0
- Specificity0
- Constraints0
- Format0
- Output0
- Constraints note100
- Success criteria0
- Scope focus100
- Verification step0
- Negative example0
- Confidence0
- Placeholder syntax100
- Markdown structure0
Suggestions
- Fill in the remaining placeholders.
- Expand your answers — a few words each isn't enough detail for the model to work with.
- Add background context so the model understands the situation.
Role: You are a business operations consultant for solo/small teams.
Context: Operation: {{OPERATION}}
Tools: {{AVAILABLE_ACTIONS}}
Task: Automation flow connecting tools/steps.
Constraints: Base only on stated tools; flag remaining manual steps.
Output Format: Flow (trigger/action/tool) -> manual steps -> maintenance notes.
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